Job Summary:

We are looking for a highly organized and detail-oriented Procurement Lead to manage daily purchasing activities across 16 Texas ENT (TENT) locations, including 15 clinics and a Central Business Office. The Procurement Lead will be responsible for ensuring timely and cost-effective acquisition of goods and services, managing inventory, handling vendor relationships, and leading procurement-related projects. This role includes one direct report, the Inventory Clerk.

Key Responsibilities:

• Purchasing Management:
  • Oversee procurement activities for all Texas clinics and the Central Business Office.
  • Review and approve purchase requisitions up to $5,000.
  • Manage sourcing, price comparisons, and vendor selection.
  • Maintain the purchasing catalog within the P2P system.
  • Handle special orders and capital expenditure (CapEx) requests.
  • Provide guidance to end-users on purchasing processes.
  • Resolve order delivery and invoice discrepancies.
• Vendor Management:
  • Establish and maintain vendor relationships.
  • Set up new vendors in P2P system.
  • Ensure vendor compliance with company quality and pricing standards.
• P2P System Support:
  • Set up and train new P2P users; provide ongoing support.
  • Resolve order issues, including missing, damaged, or defective items.
  • Manage supply chain issues, including product alternatives and inter-clinic transfers.
• Inventory Management:
  • Oversee inventory management, including surgery kit replenishment and stockroom organization.
  • Manage product recalls, new inventory setups, and cycle counts.
• System Monitoring and Troubleshooting:
  • Monitor the P2P system for operational issues.
  • Resolve matching exceptions and invoice discrepancies.
  • Collaborate with the Procurement team on standardizing and digitizing processes.
• Project Leadership:
  • Lead the development of new procurement processes and improvements.
  • Support procurement activities during acquisitions.
  • Perform other duties as assigned.

Supervisory Responsibilities:

• Directly supervise the Inventory Clerk, providing guidance, support, and performance feedback.

Qualifications:

• Minimum of 3-5 years of experience in procurement or supply chain management.
• Strong understanding of P2P systems and procurement processes.
• Excellent organizational, problem-solving, and communication skills.
• Ability to work independently and handle multiple tasks.
• Proficiency in Microsoft Office Suite and procurement software (Jaggaer or Coupa preferred).
• Bachelor’s degree in Business, Supply Chain Management, or a related field (preferred).

Working Conditions:

• Occasional travel to various clinic locations in Texas may be required.
• Flexibility to address urgent procurement issues outside regular business hours.
• Ability to occasionally lift up to 50 lbs.